Electronic Reserve Request Form
Please allow a minimum of two weeks for processing.
Faculty should check the online catalog and electronic databases to determine if materials needed for their classes are already in the Library’s electronic resource collections. If the item is not available, please contact your metier librarian to request purchase of new electronic resources.
Faculty must provide a personal digital file of all materials not currently available in electronic format in the Library's collection. Please contact firstname.lastname@example.org to request scanning of physical materials in the Library's collection.
Text Scanning to PDF
Adding Optical Character Recognition (OCR) to PDFs makes the material searchable, editable, and compatible with assistive technology tools and text-to-speech/screen reading software.
These manuals explain how to create a PDF with OCR using Adobe Acrobat Pro DC software:
Scan to PDF with OCR
Add OCR to Existing PDFs
CalArts Library Copyright Policy for Electronic Reserves
The CalArts Library policy for electronic reserves is based on the principle that the fair use provisions of the Copyright Act of 1976, Section 107 permit the making of copies of copyrighted material for classroom use if the four determining fair use factors are considered. This policy also includes several of the guidelines included in the March 5, 1996 Fair Use Guidelines for Electronic Reserve Systems developed by participants in the Conference on Fair Use (CONFU). The CalArts Library will modify this policy as necessary.
Placement of Materials on Electronic Reserve
CalArts Library will place material requested by CalArts faculty on electronic reserve under the following conditions:
• The CalArts Library has a current license for access to digital versions of copyrighted material. In these instances, the citation and link to the electronic version of the material will be added to the electronic reserve system, thus providing direct access to the requested material.
• A physical version of any copyrighted material to be scanned or digitized for electronic reserves has been lawfully acquired by or will be purchased by the CalArts Library, a CalArts school or CalArts faculty. The material will be available for use during the entire academic semester in which the course is given.
• There will be no charge for access to electronic reserve materials.
• A copyright notice will appear on the web page for each course in the online reserve system.
• Copyrighted materials on reserve will be accessible only by a unique link for each course. Password authentication is used to limit access to students enrolled in the course for which the material is placed on reserve. All links will become inactive at the end of the semester.
Guidelines for Scanning or Digitizing Materials for Electronic Reserve
The CalArts Library will place on electronic reserve copyrighted materials which have been scanned or digitized without obtaining copyright permission so long as they do not exceed the guidelines listed below.
• One journal or newspaper article
• One chapter from a book
• An excerpt from a prose work so long as the excerpt does not exceed 10% of the work.
• One chart, graph, diagram, drawing, cartoon, or picture per book or per journal issue
• A small portion of a video
Disposition of Electronic Reserve Materials
At the end of each academic session, all copyrighted material in the electronic reserve database will be removed unless permission has been obtained to retain the digitized version of the material.